5 Common Asset Management Software Integration Challenges and How to Overcome Them
CMMS Software Integration: Challenges, Mistakes, and Best Practices
Implementing Asset Management Software has become a norm of the decade. It is a transformative step in optimizing present-day maintenance operations. Asset Management Software(AMS) integration may pose a few challenges. Nevertheless, we cannot afford to miss out on these notable benefits:
Improved consistent and reliable asset performance
Clear visibility into asset maintenance
Improvement in service engineer productivity
Reduction in equipment downtime
Centralized data storage
Reduced maintenance and utility costs
A good understanding of the AMS integration challenges and a well-thought-out implementation will help you fuel the efficiency of a maintenance department. We’ll shed light on overcoming the integration challenges and unlock the benefits of digitization!
Let’s see how to prevent the most common mistakes that stand in the way of a successful AMS integration. Let us also outline the best practices that help you reap the maximum benefits of your Asset Management Software.
Challenges associated with AMS implementation
The complexities introduced by EAM/AMS implementation shall vary based on the industry owing to the diversity of business workflows.
1. Accurate Data Migration
Data transfer from current systems to AMS must be accurate and free from duplication. The destination system must be capable of validating the information and eliminating duplication.
Detect and eliminate data redundancy for reduced storage, increased processing speed, and efficiency. The AMS system should provide a predefined template emphasizing data consistency -i.e., all the similar rows are in a uniform format.
Choose an AMS system that allows quick transfer of asset details, spare details, work order schedules, etc. For example, the transition from outdated systems to a CMMS interlinked with an ERP system requires cautious data migration.
All data from the previous system need not be carried over into an AMS system as that will amount to data dumping. Transfer the genuinely necessary data and data that multiple departments will need to access repeatedly.
Consider the transition as an opportunity to complete missing data as bad data migration into a new system will dilute the effectiveness of the new system.
2. Analysis of existing systems
An analysis of the existing system is essential to uncover its capabilities and limitations. It offers a clear idea of the new architecture against the existing system. You can identify the integration points and shortcomings to perform the improvements required for integration.
Stakeholders must achieve compatibility between EAM/AMS software and other business systems for the AMS to capture data from processes for improved scope and visibility. So ensure system compatibility at each stage. Use high-quality sensors for uninterrupted data flow to IoT-powered EAM system for maintaining a smart, interconnected building.
3. Identification of training needs
Before integrating CMMS with your business systems, you need to devise a training plan for the smooth rolling of your integration project. Consider the use case of the utilities and energy sector, wherein SCADA (Supervisory Control and Data Acquisition) systems constitute a central role in operations. Train the operators on the proper usage of CMMS and SCADA before integration.
4. Redesign of workflows
Industries owned, managed, and run by private parties have older systems possessing outdated technology and are devoid of the APIs for integration with modern digital systems.
In such cases, the IT wing should make additional efforts to reduce the gap between the legacy systems and AMS. The transition may involve reevaluating maintenance planning, scheduling, and execution.
The ongoing operations must remain unaffected during the testing and implementation of CMMS. Failure to spare enough time and resources during the planning phase will lead to long-term weaknesses as vagueness over goals, processes, and the necessary resources.
5. Simplification of the system
Be wise in choosing only the modules you will require immediately or shortly to avoid unnecessary complexity, under utilization of EAM, and confusion.
Refrain from various common mistakes that maintenance teams tend to commit to avoid operational hardships and long-term issues. The mistakes are:
There might be a tendency to overlook asset prioritization within the EAM system. Prioritize assets early for efficient resource allocation and address costly breakdowns categorically during active application use.
The implementation team may sometimes skip the pilot phase(testing the AMS in a restricted environment). Skipping of the pilot phase may lead to widespread inefficiencies and unforeseen issues(during high loads).
To overcome the above challenges, involve all the stakeholders or their representatives in the planning and execution stages. It enables the AMS system to accommodate their specific needs.
Adopt a phased approach to EAM/AMS integration. Never opt for a full integration at once unless you have the absolute business necessity. By incorporating the knowledge on overcoming the challenges discussed above and refraining from the common mistakes, your integration process becomes smoother and shall show early signs of success!