Keep the Workplace Safe with Modern Touchless Visitor Management System in 2021

Introduction

Various departments, cutting across industry verticals, in organizations are turning to Digital Transformation to automate their routine business operations daily. In line with such a trend, the alarming waves of the covid-19 pandemic have accelerated the trend. As businesses are keen to shield their employees from contracting the highly contagious viral infection are shifting their focus from traditional Visitor Management System using registers to modern, touchless visitor management systems(VMS).

The importance of a VMS at the workplace.

Visitors such as vendors, business partners, auditors, key stakeholders, branch heads may visit the Management of any facility frequently. Traditional paper systems are always prone to human errors in the entry of information and require a frantic search for tracking previous visits of the visitor when the information is asked for.

The current covid situation demands the screening of body temperature of visitors in a touchless operation using the integration of IoT with thermal sensing cameras & CMMS. As well known, the disease is highly contagious and one infected person can spread it to many at a time. Making several visitors wait at the entry points would not be fair.

Several companies, mainly MNC’s and Small to Medium Enterprises(SME) continue to manage work from remote locations and employees have also got accustomed to the new working environment balancing the work and personal life. The answer to the question “When will the workforce return to their usual workplaces” remains elusive. But the pandemic situation has started easing with several relaxations in lockdowns. So companies need to be prepared for returning to normalcy.

Track entire visitor journey

If you’re the proprietor of a business, you surely know how critical it is to put off your operations on hold for an unusually long time. Fortunately, there’s some hope amid some of the uncertainties of the pandemic. As a simple solution, you can manage the entire visitor journey right from pre-registration until they leave the premises using physical contactless operation with a professional touch. Moreover, the kind of impact you leave in the minds of genuine visitors using digital VMS is a first good impression which could be the best. 

Improved Workplace Safety 

With the quick and simple check-in and check-out features of InnoMaint VMS, you can also check if the visitor wears a mask properly. If not, Facility Managers and key stakeholders are immediately notified in their mobile

As the coronavirus constantly mutates itself with the fear of even a third wave in many countries this is going to be the way forward in many of the facilities – be it school, college, workplace, or any public facility. The traditional check-in and check-out sheets are prone to theft.

A Visitor Management System is capable of providing you with an easily traceable, searchable database of every single visitor who has entered your facility.

Easier tracking of Visitors inside premises 

The VMS of InnoMaint CMMS is flexible in that visitor meetings can be easily rescheduled by the host with prompt communication to visitors in a seamless process so that you can avoid overlapping of visitor meetings with internal call conferences, interviews, and other events that demand your immediate attention.

In addition, any uninvited visitor can be evaluated and screened on the spot for safety before being allowed to step in. The details need not be entered in again and again for the subsequent visits.

Maintains a record of visitors

Innomaint’s VMS stores the details of every visitor in safe and secure premium servers with very high rates of uptime and quick access facilities. A modern VMS is a software that every business owner can pin their hopes on for enhanced security and the best way to manage visitors.

Apart from visitors, the software is useful for your employees as well as it also screens them for body temperature. So gone are the days of using fingerprint scanner/biometric attendance which were considered to be an advanced attendance system till now. Management can view the real-time visitor status – i.e., how many visitors are currently inside the facility, how many scheduled appointments are planned for the day along with the details of rejected visit requests from a unique Dashboard for VMS.

 A recent survey on VMS

The recent market survey on VMS has indicated that businesses are investing in visitor and employee management systems in 2021-2022 for eliminating safety risks by adopting reliable visitor management systems. The report on this survey also forecasts that the demand for VMS is likely to scale up by a minimum of 13% per year until 2025. With a liking for an increasingly tech-savvy culture, people are expected to be impressed by the usage of technology in new and innovative ways.

Role of VMS in boosting productivity

Let’s set out to understand the kind of impression a visitor management system leaves on boosting organizational productivity. As a security system powered by AI and cloud a VMS removes the burden off your security personnel so that employees need not wait and queue up for entering or leaving their workplace which translates into higher engagement time at work. The real-time data reports on visitor management which are available at a distance of few clicks assist in making data-backed for driving productivity.

Warns You During Emergencies 

Visitor management systems are bundled with SOS features, which alert the enterprise admin in the event of a fire or other natural disasters. Artificial Intelligence is powerful enough to plan an evacuation of a room or facility, as a whole. It can be integrated with various tools and platforms, such as Azure, Gmail, etc which makes data reporting and making out of data convenient.

To Automate Entire Visitor Check-in & Check-out Process

Try Innomaint Visitor Management System Software for FREE

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