How can CMMS Software Simplify Operations in the Oil and Gas Industry?
The role of Computerized Maintenance Management System (CMMS) is constantly at the surge in various industries and areas. May it be the oil & gas industry, pharmaceutical industry, fleet & transport industry, or food industry, the roleplay of CMMS is inevitable. It renders efficacy and precision of operations in several fields, and some are stated below.
Significance of CMMS in Oil and Gas Industry
Oil and gas manufacturing industries undergo a trivial trial and face several complexities. The demand for oil and gas is continuous, and it assists in fulfilling many consumer requirements like energy needs, cooking, transportation, and electricity generation. It is also a crucial part of the heating and cooling process. These products are also used as the raw materials for manufacturing fabrics, fertilizers, plastics and synthetic rubber.
The role of CMMS software in managing oil and gas industry operations is noteworthy. Oil and gas are a vital part of exports and imports as well. Many gas and oil suppliers are smoothly completing their operations with a computerized maintenance management system. This helps them deliver precise, timely and relevant data under a secured network.
Using this software also eliminates hurdles related to unscheduled equipment repairs, keeps track of safety and regulatory standards, and improves overall productivity. It also helps reduce costs and send quick responses in times of emergency.
What is the Role of CMMS?
CMMS collects all the maintenance data from any location and secures it under a centralized database. It helps quickly access the information through multiple channels like from a computer or any other mobile device.
Accessing CMMS also reduces unplanned downtime and other potential threats related to optimal production. It also streamlines all trivial tasks and processes effectively. Accessing important data and sharing real-time updates on orders or the warehouse is also possible under a single roof with CMMS.
Advantages of CMMS in the Oil and Gas Industry
Work Order Management– Along with creating on-demand work orders, this software also helps organize sections for the users so that they can browse through and generate complete details on assignments and the work orders. This also includes equipment repair, service requests and preventative maintenance planning. There is also an inter-reliant functionality that helps the oil and gas industry to manage working with even the modern infrastructure businesses. Utilizing a CMMS solution helps in overall operations handling at the workplace.
Preventive and Planned Maintenance– The PM program helps in maximizing the lifespan of assets. Regular maintenance of plant equipment can also help reduce equipment failures or breakdowns. CMMS avoids unplanned interruptions that might show adverse effects on production goals and unforeseen costly repairs. It is an easy-to-use yet powerful application used in Oil & Gas industry in Saudi Arabia, pharmaceutical company in Germany, etc., that aids in managing and protecting assets.
Asset and Equipment Management– In the oil and gas industry, assets are a costly investment that could drain away your savings if not appropriately managed. The incorporation of CMMS helps in easy preventive maintenance and repair work related to every asset. It can track the assets and ensure that you can complete value for it by tracking its warranty data, schematics, operating manuals, insurance details and other documentation parts associated with it.
Safety– These days, there is very low tolerance when it comes to making mistakes with employee safety and accidents. Specifically, the oil and gas industry is more prone to this. CMMS software ensures a safe environment by coming up with excellent solutions to retain complete document safety. They also ensure that you have met the compliance standards appropriately.
Managing and Control Costs– CMMS also effectively manages the operations to optimize the inventory costs. It calculates and retains the specific budget for work order completion, equipment replacement, tracking of special projects, purchasing and spot purchases. In this manner, it surges up the life span of certain assets or equipment via automated maintenance solutions.
Labor Management– Time tracking is also a spectacular CMMS software functionality. It considers reporting, labor availability and costing related to work orders as a significant part of a successful business. CMMS includes work orders that gather all crucial information and several variables like labor hours, location of closest technician and the contacts of various parts and service-related vendors.
Spare Parts and Inventory Management– CMMS grants accurate records related to the inventory of the oil and gas industries and also helps in enhancing the real cost savings.
Dashboard and Reports– Reports, analytics and dashboards can amp up the performance metrics and help in preventive maintenance compliance. It helps in swiftly providing all the data handy for the users.
Mobile Access– Managers and officials of the oil and gas industry can access data through the CMMS Software on their laptops or mobile devices. They can check for the inventory parts and access manuals, warranties, and schematics properly. All of this leads to a cut down on costs and overall profitability in various areas.
In short, the CMMS Software is a boon to the oil and gas industry. It could retain the regulatory compliance standards and various external or internal audits. Document repair history and safety compliance are the primary benefits that you can gain with this system.
Getting the best choices is possible when you search for the reputed CMMS vendor who streamlines expert product options to impact maintenance activities positively. Thus, the oil and gas industry could prevail a significant advantage by incorporating the CMMS into their framework!
5 Industries that Would Benefit from a CMMS System
Computerized maintenance management systems or a CMMS helps organizations track work orders, manage assets, and schedule maintenance. A CMMS system offers many benefits to various industries, including saving time and money, reducing costs, and improving health and safety. They also help to increase efficiency, reduce downtime and collect data. Here are five industries that would benefit from a CMMS system.
The manufacturing industry faces various challenges such as machine breakdowns, high operation costs, loss of productive hours, and delayed or missed work orders. Other challenges include:
Costly equipment purchases
Lack of crucial performance data
Low spare parts inventory
There is a lot of wear and tear in the manufacturing industry, and parts and replacements are usually needed to complete orders. A CMMS system helps track the life cycle of assets to get maximum return on investment and increase the assets’ productivity and uptime. It also increases automation to enhance operational efficiency and ensure that the manufacturing operations run smoothly.
Other benefits of using a CMMMs system for manufacturing include:
Scheduling preventive maintenance
Recording real-time asset
Enhancing access to manufacturing data anywhere at any time
It also helps optimize spare parts and inventory management and monitor multiple sites from a central location.
Energy plants like oil and power plants use heavy machinery and assets and depend on their reliability, uptime, and performance to make profits. Errors in maintenance and breakdown of the assets can lead to massive losses for the industry. A CMMS system can help maximize productivity and ensure that the operations run seamlessly.
CMMS software has numerous benefits for the energy industry, including document management, compliance, preventive maintenance, and condition monitoring. All the information is in a central location, and managers can easily access work orders and check spare parts’ availability and repair costs. The software also helps managers track asset maintenance and costs from a central location and receive automated maintenance reminders.
Federal State and Local Governments
Government organizations both at the state and local level need A CMMS system for maintenance management. They have many facilities and assets under their control, which can be daunting to manage. Managing these assets using manual methods can lead to inaccurate data management, increase operational costs and take a lot of time.
Using CMMS software like InnoMaint can help manage day-to-day maintenance operations. It is a cloud-based maintenance management software that government agencies can adopt to reduce downtime, extend equipment life, measure performance, and improve maintenance planning. Local governments can also use it to provide faster services and achieve organization visibility.
Recreational facilities such as sports stadiums and athletic clubs require CMMS software to manage all the equipment, courts, and facilities effectively. Managing all the assets manually can consume a lot of time and money and lead to many errors and downtime. A CMMS system can help reduce maintenance costs and downtime and predict equipment failures. You can use the system to schedule preventive maintenance and prevent breakdowns.
Zoos or Amusement parks also need CMMS software to set up preventive maintenance schedules for the facilities. The system can help to ensure the park is safe and all the animal cages or rides are in good condition at all times. It also provides updated maintenance information by sending reminder notifications. Managers can use the software to track all the maintenance from a central location.
Education institutes such as universities and colleges have many facilities such as dining rooms, athletic facilities, dormitories, parking lots, libraries, classes, labs, and more. There will be interruptions in learning and other crucial activities without proper preventative maintenance schedules. A CMMS system can help to ensure that all the facilities are running efficiently and regular operations run smoothly. Administrators can use the system to track all the equipment to enhance transparency. They can solve problems are quickly and manage the equipment from a central location.
CMMS Systems Benefits Industries
More and more industries are adopting CMMS systems to improve their operations and maximize profits. Managing maintenance manually is prone to errors and consumes a lot of time and money. It also involves a lot of paperwork that reduces efficiency. Industries that utilize CMMS systems enjoy improved security and risk management.
Author Bio: Sierra Powell graduated from the University of Oklahoma with a major in Mass Communications and a minor in Writing. She’s passionate about writing, reading, and learning. When she’s not writing, she loves to cook, sew, and go hiking with her dogs.
In an alarming report, the UN’s trade and development body had provided a hint of the possibility of a global recession in 2020. The people, worldwide, feel the heat now with a decline in industrial production, per capita investment & consumption. In such a global scenario, a CMMS is a valuable tool that can demonstrate the degree of impact of maintenance activities on a company’s balance sheet.
Maintenance and post-recession growth
A mere survival during the recession is not praiseworthy. Rather it is high time that businesses rethink pursuing their traditional maintenance management approaches. Companies must be well-positioned to bounce back when the economy recovers and expedite production as soon as possible to shine as before.
Eminent consulting & research firms assert that the companies which combat recession and strike form in a short span are those which spend for out of the box approaches that serve as an alternative to conventional practices. For this strategy to be successful, maintenance has to be a part & parcel of it. Investing in maintenance ensures the production cycle is ready without any hidden delays & potential failures. Better planning is possible only when the health of assets and facilities are well maintained in a good shape. Planning is very essential for any company to make their way out of recession.
Productivity during recession
When the sales drives fail to bring in expected profits companies must turn to minimizing operational costs. For maximum cost efficiency the management must have great insights on the overall maintenance activities. The data on maintenance must be easily traceable and available at the click of a mouse. The best maintenance strategy is automation of work orders and the industries are steadily shifting towards digital transformation of maintenance realm of their businesses.
Apart from productivity concerns during recession, you’ll also be required to maintain your reputation and uphold the safety of workforce. With a good CMMS, in place, it will automate the preventive maintenance schedules. The schedules can, in turn, be broken down into tasks and checklists. These checklists appear right in front of the concerned people while discharging tasks that need special caution and protection.
A capable CMMS will also shield you against any potential legal risks that may arise due to non-compliance of government standards by establishing an effective procedure for work orders and schedules with reminders & escalations so that you never miss out anything you need to pay attention to, on time!
To Automate Your Preventive Maintenance Process
Try Innomaint Equipment Maintenance
Management System for Free
5 Reasons Why to Invest in a CMMS during Economic Downturn?
A CMMS software is used by an organization for planning, tracking, measuring and optimizing stuff for better maintenance practices proving the value of maintenance. Let us have a look at some of the reasons for investing in a CMMS software.
1. Keep track of what’s happening in your business
Think of a place where you can pull up a specific asset and know all the information you need to know. That’s exactly the reality of today’s maintenance and asset management software.
You need not waste your time sifting through file cabinets or scouring through clipboards. The CMMS also help when the customer’s preventive maintenance procedures are under objections during a lawsuit filed by a guest. With all the detailed records, you can protect your business from serious matters as and when they arise.
2. Increased productivity
Just like a goodbilling software streamlines your business, having a good CMMS software like Innomaint will not only help you with preventive maintenance but also allows you to see instructions for a specific job, and whether you have the parts on hand to complete the job.
It also shows information such as service histories, warranties, etc. needed for your business. Some packages also come with additional features to manage reports and key performance indicators for presentation purposes. The cloud based CMMS solution Innomaint also allows you to connect to the cloud for faster and easier sharing for enhanced flexibility.
3. Foster teamwork and collaboration
Teamwork is often one of the most efficient ways to get things done in a company. When individuals work in a team, they can bounce ideas off each other and come up with a better solution. Innomaint helps promote behaviors that lead to better teamwork by providing a central location for users to collaborate.
For instance, a junior tech looking for a solution can use the CMMS to see how team members solved similar issues in the past. They can also take help from a senior technician to get suggestions for their task.
It also helps the organizations that work in rotational shifts to stay connected by transferring knowledge through Innomaint. It also makes sure that there are maximum transparency and alignment by offering the team better visibility of the activities of each member of the team.
4. Less downtime
Whenever a system breaks down, the downtime occurs while the machine is waiting to be fixed. It can be even longer if all the parts needed to fix the system are not available on hand. If you use Innomaint, you will be alerted when you need to order parts before a machine breaks down so as to reduce the downtime.
You can easily schedule and plan the maintenance to make it simple for the maintenance team. With achieving lesser downtime and increased productivity, Innomaint can be a great investment for organizations to become more cost-efficient.
5. Asset location
Do you often forget where a certain system or item is located? Large companies often fight with this issue constantly. Having a large business is great, but it’s difficult when you start forgetting where things are kept. Using Innomaint can be helpful in finding your assets effectively. The assets may comprise your machines, computers, products, employees as well as all the items needed to effectively do your business.
The CMMS software offers a helping hand for your business that you have needed for long. From taking care of the maintenance part to improving your productivity and keeping your employees trained, these systems come packed with many other benefits. And the best part about Innomaint is that it can be implemented with just a little tech knowledge.
To Automate Your Preventive Maintenance Process
Try Innomaint Equipment Maintenance
Management System for Free
Innomaint CMMS Acknowledged as Outstanding Online Maintenance Management Software by B2B Review Platform
Innomaint CMMS is welcoming 2020 with two awards from CompareCamp: the Rising Star of 2019 Award and the Great User Experience Award. The two awards were given to acknowledge how efficient and popular Innomaint CMMS is among online maintenance management programs currently available in the market.
TheB2B review platform that gave the awards is CompareCamp. CompareCamp is the trusted source of SaaS reviews authored by industry experts that provide solutions and recommendations to every modern business needs.
Innomaint CMMS was given the Great User Experience Award for having smoothly reconciled varying workflow needs through its robust features that speed up and simplify maintenance management. Its tools for asset management, safety compliance, maintenance management, and contract compliance greatly impressed experts. Its solution bank feature is a favorite among users.
Innomaint CMMS also received the Rising Star of 2019 Award from CompareCamp. This award is given to the most popular and highly recommended software among different industries. Innomaint CMMS is currently the no. 1 fan favorite and well-received online maintenance management software in CompareCamp.
The comprehensive review of Innomaint CMMS tools and features is available at CompareCamp.
Become smart in preventive maintenance management through CMMS
What’s preventive maintenance(PM) about?
Preventive maintenance is a sort of maintenance activity that is performed on a regular basis on an equipment or a facility to reduce the likelihood of failure of the same. It is synonymous with the term ‘Preventative maintenance’. Facility may refer to any building, land or factory intended to provide a service. Say for example manufacturing unit is a facility. It is performed proactively while the equipment is still in running or operating condition. In most cases, being reactive to failures, known also as run-to-failure maintenance wouldn’t prove to be a wise approach.
The act of Preventive Maintenance is nothing new to industries, though the term may seem so superficially. In fact, Herbert William Heinrich who first advocated the theory of Accident Triangle or Bird’s triangle as early as 1931 established a relationship between severe accidents, trivial accidents and just misses and proposes that if the count of trivial accidents is minimized then there will be a corresponding decline in the number of severe accidents.
The theory was updated and enlarged upon by other writers. It is notable that Herbert worked as an assistant superintendent for an insurance company and pursued a detailed study of more than 75,000 accident reports from the office files, on hand, as well as records held by individual industry sites before putting forth the theory.
The theory is no rocket science and hence can be easily perceived by our senses but when put to use the theory yields great benefits. Prevention is always better than cure, isn’t it?
Types of preventive maintenance
Preventive maintenance can be scheduled, in advance, based on time, usage or a meter reading. Alerts can be made to trigger based on the above criteria. Let’s illustrate through an example for each criteria.
Time-based preventive maintenance
A classic example of this preventive maintenance is a routine inspection on an air conditioning unit. Running a split A.C atleast once in a month and performing routine service atleast once a year is vital(even when the unit is used very infrequently)to ensure smooth running of various components inside.
Usage-based preventive maintenance
It depends on the production cycles and manuals or instruction guide of the equipment manufacturer. It may be specified as hours, distance indicated by odometers. A well-known example of this trigger is a company car which whose engine air filter is recommended to be replaced for every 20,000 kms of run.
Preventive maintenance is best recommended in the following cases:
The health of the asset has a substantial impact on productivity.
Assets whose probability of failure is closely related to the hours of operation.
Assets whose probability of failure exponentially increases with the passage of time though it is not frequently used in production cycles.
When preventative maintenance will not be an advisable option?
PM will not be an advisable option to go for where random failures of assets do not have a measurable impact on overall production. When the use of a similar asset can replace the usage of the failed asset or when employees can go ahead with their work even in the absence of an asset for few days. Let’s cite the example of a USB mouse intended to be used along with a laptop. A system or hardware administrator can attend to these failures conveniently after few days. A pre-planned strategy, on hand, to replace or repair an asset as swift as possible upon failure in such a case is quite unnecessary. The same can be applied to cases where the procurement of asset is within reach and doesn’t involve formalities.
Conventional methods of planning and implementing preventive maintenance make for a set of daunting and complicated tasks. Several formalities may be associated with which are difficult to be exercised by a common employee in the organization. Business leaders working in the capacities of C.E.O, Maintenance or Infrastructure Managers are always very well aware of the pain points and delays involved in the traditional processes. Paper work or storing the list of preventive maintenance tasks in an excel sheet of a computer manually is an old fashion now. If you’re dealing with many pieces of critical equipment it is strongly recommended to switch over to the usage of CMMS.
A condition based monitoring can be scheduled via CMMS with reminders & escalations at varied time intervals for the purpose of alerting service technicians and get business managers to know the violations in Service Level Agreement. The SLAs can be defined on the basis of location of customers, tasks etc. Such CMMS provide valuable insights on the Key Performance Indicators of service technician and failure pattern of assets. Appropriate actions(incentives, warnings, training) can be initiated based on these valuable data.
It is possible to quantify the improvement in productivity using a feature rich CMMS. Unplanned maintenance is known to cost three to nine times more than planned preventive maintenance(PPM). Equipments can be subjected to maintenance to align with production downtime. CMMS also promotes safety at work site as a factory maintenance software by ensuring the normal behaviour of the asset. It also offers the facility owners the immunity from law suites.
A CMMS well positioned in the market should be modernized with cutting edge technologies such as GEO location tracking, QR & Bar code scanning to align with Industrial revolution 4.0 standard which emphasizes that all information on assets, facilities be digitized on a holistic basis. Depending on the user who scans the QR code(Admin/Service Engineer/Customer) the functionality would vary. A business leader will get the entire history of an asset by just a mobile scan and need not rely on others. By making it mandatory for service engineers to scan the code on the asset, the engineer attends to, Admin has a solid evidence on the physical visit of the technician to the premises.
To conclude, Cutting across industry verticals, a proactive and predictive approach is preferred by preventive maintenance managers these days owing to the following benefits it offers:
Eliminates higher costs associated with reactive maintenance.
Extends life expectancy & performance of assets
Minimizes production errors
Greatly reduces physical injuries at work site.
Reduces equipment downtime
Saves from running into overtime Labor Costs
Innomaint, a cloud CMMS well positioned in the maintenance management software market, provides a calendar whereby Admin can readily access and have a glance at the preventive maintenance schedules planned for current month and in the months to come.
To Automate Your Preventive Maintenance Process
Try Innomaint Equipment Maintenance
Management System for Free