Can CAFM bring a new paradigm shift to the management and operation of healthcare industries? Is it viable in reducing the compliance burden? The relevance of CAFM (Computer-Aided Facility Management) is evident in maximizing health and safety practices. The adoption of this software is on a surge in pharmaceutical companies due to the persistent benefits it provides to the users.
How is CAFM Beneficial in Healthcare Sector?
Handling day-to-day activities and managing system operating responsibilities get simpler when you adhere to CAFM software resources. Since healthcare companies need to deal with an array of intricate tasks, this software simplifies everything to ensure a smoother progression. For complying with all the safety regulations and accentuating the advancement in the healthcare sector, an adaptation of the CAFM system is the best way out.
Right from asset tracking with the BLE/RFID/RTL to visitor management, a host of critical problems can get managed with efficient CAFM software. Tedious paper records are subject to human error, and there can be discrepancies unless you ensure a very high precision level. With adoption to the CAFM system, you can prevail better and advanced records related to policies, manuals, details, and procedures.
7 Key Reasons to Include CAFM in Healthcare Industries
Minimal Physical Documentation– Using CAFM drastically cuts down the time and resources wasted in the physical setup of documents. Now you do not have to carry along the physical manuals to retain data, and the tasks can get accomplished at a single tap. Automation can also minimize the potential errors and mishaps that frequently occur during data prevention and restoration. Better data management is the biggest perk that aids in work order creation.
Get Instant Updates– Pharma companies have many employees working for them, and there are high chances of mishaps due to unrecognized working conditions. With an integrated CAFM solution, team leaders can get immediate alerts on day-to-day operations. If any unforeseen situation arises, nearby colleagues can head up to assist. Whether the threat is on-site or off-site, the company can receive an instant alert, thus preventing the worker from severe damages or accidents.
Inventory Management and Scheduling– Healthcare is one sector where loads of equipment, accessories, medicines, and surgical items regularly move in and out. Scheduling of inventory and managing the reports through an automated system ensures that the movement of physical goods is in sync with the checklists and timelines. Thorough scrutiny is thus possible in that case. Company officials can also intend their engineers regarding the accuracy of reports and a comprehensive audit to avoid the risk of non-compliance in any case.
Fix Up PPM Schedules and Tasks– If the work ecosystem has minor loopholes wherein there is a probability of non-compliance of tasks, the CAFM solution could lock the tasks and ensure their completion. The system would show up live tasks, and the employees need to complete them or rectify errors before they sign off for the day. It ensures elongated safety measures that engineers might miss out on sometimes. Thus, there won’t be any scope for omissions or errors.
Compliance-Centric Data Management– CAFM software is a one-stop solution if you maintain the updates and conduct inspections based on automated directions. With a central dashboard for every single activity or operation within the entity, a central operating system could be surprisingly beneficial for everyone. It straight away means that there won’t be any missing out on imperative obligations related to safety and health.
Management of COSHH Product Data– Pharmaceutical companieshave to deal with the inventory that consists of harmful substances if exposed, which can wrongly affect health drastically. Storage, purchase, and disposal of such inventory are trivial as only trained professionals can handle it. The CAFM solution can help in data management and required certification that can aid in handling specific materials to avoid any safety breach or accidents.
Employee training and visitor management– Lastly, CAFM is an all-inclusive package that comprehends multiple accreditations and certifications under a single system accessible with a few clicks. Ranging from employee induction to traces of visitors at your company in the last few years is quite possible with this software. Assigning tasks and creating alerts to the employees can be quite possible with the software adaption entirely. After all, it’s the most crucial part of the company working.
CAFM untangles the intricacy of regulations and management of tasks, thereby ensuring a flawless work culture. Its proper use and compliance can surely raise the standards of the healthcare industry massively. Besides, avoiding accidents and preventing fines can also be substantially possible. Right and mindful use of this software can curtail the consequences of faulty management and enhance the day-to-day routines in the healthcare and pharmaceutical industries.
INNOMAINT ADJUDGED THE BEST DIGITAL MAINTENANCE SOLUTION FOR HEALTHCARE INDUSTRY
StartUs Insights, headquartered in Austria, is a reputed and well-known data science company with global footprints. They carry out exhaustive and deep research covering startups & scaleups to enable businesses to identify relevant solutions and technologies swiftly. Now it is easy for Health Care Facilities by just referring to the Top 5 Digital Solutions for Maintenance in Health Care Industry. InnoMaint is one of the hand-picked companies out of 280 service providers in the market.
Moments of crisis
By the time you read this blog post, you would have heard the devastating news of a powerful earthquake striking hard the North American island country Haiti for the second time within 11 years. The quake caused the hospitals to be overwhelmed by thousands of patients in a deplorable state battling for life.
Saves Human Lives
The health care facilities in the country were already struggling to deal with the surge in covid-19 cases. The normal functioning of assets in Health Care facilities is so crucial as the industry deals with human lives and not products, unlike other industries. Moreover, many assets are moved constantly within the facility and the equipments run round the clock.
Keep critical equipments running 24×7
Critical pieces of equipment such as ventilators, dialysis machines, etc call for immediate attention. InnoMaint Health Care CMMS helps you to rise above all maintenance concerns. So proper planning, prioritizing, scheduling, and automation of maintenance tasks is the need of the hour to shield the critical assets from power outages to save precious human lives & prevent unplanned downtime.
Advantage of cloud
Our one-stop modernized maintenance simplifies, standardizes & speeds up service by pulling out the entire service history embedded as QR code or barcode with a simple mobile scan.
InnoMaint provides a premium Cloud-based Maintenance Management solution. Every transaction on maintenance is recorded on servers with very high uptime rates possible to ensure minimum disruption to operations through regular planned preventive maintenance and predictive maintenance increasing their lifespan wiping out any hidden failures beforehand.
In line with anti-covid norms
The CMMS also helps Hospitals by maintaining regulatory compliance and attaining NABH accreditation and ISO certification. This is made possible through an easier audit. World Health Organization (WHO) has formally recommended the usage of CMMS in Hospitals. All anti-covid-19 measures formulated by WHO can be followed & tracked easily using InnoMaint. It is a close fit for Health Care Industries. Useful features such as identification of the current location of assets accurately using RFID tags & reader, Bluetooth reader is underway.
Track asset movement
InnoMaint CMMS is a tight fit for Health Care Facilities & Hospital Biomedical Equipment Management. You can also easily track the movement of assets between various locations of your business upon need. Share resources without any deadlock or disturbance to maintenance cycles. You can view asset swapping history at any time. Your CMMS is your loyal follower as you can carry it wherever you go assigning tickets while on the move and view heat maps as a part of business intelligence.
Touchless scanning with AI enabled mask detection
Maintain the ideal environment in laboratories and scan every visitor to the in-patients who may enter in bulk through various entry points in a fully automated touch-free operation using a thermal sensing camera with higher accuracy levels to keep a check on mask violations as well. Crystal clear photos of potential covid-19 candidates and those who wear masks improperly or do not use one are instantly sent to key stakeholders banning their entry to contain the spread of infection to patients. InnoMaint CMMS also keeps Facility Managers informed of the occupancy status of any ward or room in the facility with intelligent PCM cameras to better enforce social distancing as a part of adherence with Government protocols.
Every service request is responded promptly
Our Multimedia ticketing system apart from simplifying communication helps in a clear and exact portrayal of an issue and maintenance personnel can also use it to their benefit by power cycling the device to its normal mode of functioning and attaching it as a video file for evidence of complete fixes. Manage your inventories smartly by handling all spare requests, dispatch of spares & automate the re-order process upon reaching a minimum so that the facilities never run short of required genuine spares or anti-covid19 kits.
Biomedical Maintenance & Calibration
The accuracy of BioMedical instruments is of immense importance. Maintain the accuracy in measurements of bio-medical types of equipment consistently using exclusive calibration workflow as the importance of accuracy in readings and lab results is well known to the medical fraternity. Prepare emergency maintenance schedules(Ad-Hoc) on the spot for surgeries fixed suddenly or for handling emergency cases arriving at casualty wards with auto-assignment of technicians with due priority level, reminders & escalations, etc.
Embrace Digital Revolution for Maintenance
The Health Care Management System has started realizing the need for a Cloud-based software that can also go deep and proactive into closely examining the highest utility costs such as consumption of electricity and correct any erratic consumption patterns. More and more hospitals have already started using it to streamline maintenance operations, reducing utility costs in a clinic & hospital setting. Keep pace with your competitors by empowering yourself with digital tools that would serve as a savior during critical situations.
Tips for Maintenance Management Strategy on Healthcare Facilities
In the simplest terms, maintenance management can be defined as the process through which an organization attempts to manage its assets and resources while controlling the overall cost and time. When it comes to maintenance management, the main goal of the organization is to ensure maximum efficiency throughout the organization.
From this definition, it must be quite clear that every organization needs to have effective maintenance management strategies in place to ensure the benefit of both the organization and the people who deal or come in contact with that organization. This is especially true in the case of healthcare facilities.
It’s easy to understand that maintenance management strategies are important for healthcare facilities. But it raises the question of what exactly those maintenance strategies are and how can one employ those strategies? In this article, we’ll be attempting to answer both of these questions by discussing a list of tips for a maintenance management strategy for healthcare facilities. That list is mentioned below.
Form a List of All the Assets that the Team is Responsible for Maintaining
If you don’t have a maintenance management strategy in place in your organization, then the first thing that you need to do is to come up with an exhaustive list of all the assets that your management team is responsible for. This list can include anything from the medical billing software system to the HVAC system, vehicles, buildings, medical equipment, and the property. All these can be managed using Medical Equipment Maintenance Management Software.
After you have made the list, the next step for you is to arrange the entire list in the form of a hierarchy. Make sure that you mention the assets that are highly important at the top and move in a descending manner. This list will help you in maintaining the entire health facility in the time of any crisis.
Engage in an Overall Assessment
Once you have your list and an emergency plan of attack in place, then the next step that you need to take is to assess the condition of all your assets. This means that you should have information regarding the condition of all equipment, the repair history, total hours of operation, current condition, downtime, and estimated life efficiency.
This step will help you in deciding which equipment or part of the healthcare facility requires your current focus and which parts you can afford to delay to a later date.
Adapt to the Changing Needs and Take Input from Your Team Members
In the perfect world, the maintenance management strategy plan that you come up with once should suffice or work for your healthcare facility for a long time to come. But that is not true in the real world. The demands and needs of the healthcare industry are always changing, and further, healthcare facilities also have to keep up with the latest technological developments.
This is why it is important for the management supervisor to keep all the employees or team members in the loop and get regular updates from them regarding any change that might be required in their specific departments.
Develop Proper Standards for Measuring Performance
Once you have figured out exactly what your maintenance strategy is going to be and how you are going to properly keep up with the times, then the next step is to evaluate whether everything is working efficiently or not. This can be done with the help of a thorough maintenance report.
This report should mention where the healthcare facility currently stands and the benchmark that you would want the facility to achieve. The report should also consist of a list of Key Performance Indicators (KPIs) that were used to make the decisions.
Do Not Compromise with Safety and Health of Patients
While it is important for the healthcare facility to maintain efficiency in its maintenance management, at the same time, it is also important that the healthcare facility should never compromise with the safety and health of the patients. It is always paramount to put the health and safety of all patients first.
Uplift the Entire Team
No organization can become successful without the support and hard work of its employees. And this is also true for a healthcare facility. And this is why the final tip that any organization should follow when it wants to maintain high efficiency is that it should continue to inspire and motivate all its employees to work harder and smarter than ever before.
About the Author:
Nitin Gupta is a voracious reader and an even passionate writer. Having worked with numerous medical billing software and MNCs across the world, he really has very to the point and enthralling insights about the industry and the people working in them.
Nitin writes about technology and how it impacts various industries such as pharma, hospitality, travel, and many others as well.
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Environmental Health and Safety (EHS) Program support through InnoMaint
Conducting business with care and respect for people and the environment is a primary concern for many organizations, and an effective InnoMaint CMMS solution supports reliability and maintenance improvement initiatives.
Accident or Safety incidents can be avoided as our application is linked with safety procedures, instructions, lock-out, tag-out (LOTO) and upload other documents to your assets for immediate access.
Permit and personal protective equipment (PPE) are user-defined ensuring the InnoMaint CMMS solution conforms to your business needs. The user can then quickly schedule the required permits and PPE for specific jobs using schedule checklist
Featuring task item and types for environmental and emissions inspection checklist, calibration, approval, and Spare parts replacements for follow-up maintenance activities.
The strong correlation between reliability and safety, the InnoMaint solutions provide the necessary functionality to record and track any type of incident.
Handheld mobile devices are often used to track asset details. This eliminates paper from the operation to improve efficiency, reduce the opportunity for clerical errors, and further protect our environment.
InnoMaint CMMS solutions provide an optional expiration date on each record that can trigger both employee and supervisor notification of all schedules and service requests.
The document linking feature enables the user to link contract and compliance, training certificates, medical reports, and releases to employee records. The advantage is a single repository for employee fit-to-work information along with certifications and training records.
Safety work method statement (SWMS) can be quickly and easily managed from preventive maintenance work activity.
Tracking casual inspections, safety observations and other findings in the same solution bank (knowledge bank) as your maintenance and other activities.
To be effective, maintenance organizations need quick access to critical information to perform tasks effectively, efficiently and safely.
InnoMaint integrates incident tracking, permit requirements and other EH&S concerns with your adopted reliability and maintenance strategy, leading to significant, sustainable cultural improvements.
InnoMaint is a comprehensive CMMS solution that supports EH&S programs while being easy to learn and easy to use.
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