Preventive Maintenance Checklist

Preventive Maintenance Checklist


Preventive Maintenance Checklist

Preventive maintenance tries to maintain the facility and the assets in the facility in a timely, orderly and well functioning manner to ensure the facility as a whole is fit for the intended use to the maximum possible extent. This is done by scheduling the maintenance tasks well in advance at regular intervals.

Here are a few checklists applicable to different spheres of facility maintenance such as electrical, plumbing, HVAC, Building Interior, Building Exterior, Branded machinery etc.

PM Checklist for ELECTRICAL


As per the statistics of U.S. Fire Administration, electrical malfunction constitutes around eight percent of residential fires which ended up in fatalities.

A routine electric maintenance service apart from prolonging the life of your important electrical systems helps you avoid expensive repairs.

PM Checklist for HVAC

HVAC preventive Maintenance checklist





The checklists can be defined & easily tracked based on all types of assets belonging to every industry verticals:












The above lists are just excerpts from a whole lot of activities. A centralized view of the entire set of work orders and a well-organized way to effectively track the work orders is necessary for a facility manager. It is the order of the day. Computer-aided Facility Management System(CAFM) such as Innomaint is quite competent to be considered for this purpose. It can be used to automate the preventive maintenance checklist for facilities, ad hoc scheduling of maintenance for any industry vertical. Give a try and feel an amazing difference !!


To Automate Your Preventive Maintenance Process

Try Innomaint Equipment Maintenance
Management System for Free

Become smart in preventive maintenance management through CMMS

Become smart in preventive maintenance management through CMMS


Become smart in preventive maintenance management through CMMS

What’s preventive maintenance(PM) about?

Preventive maintenance is a sort of maintenance activity that is performed on a regular basis on an equipment or a facility to reduce the likelihood of failure of the same. It is synonymous with the term ‘Preventative maintenance’. Facility may refer to any building, land or factory intended to provide a service. Say for example manufacturing unit is a facility. It is performed proactively while the equipment is still in running or operating condition. In most cases, being reactive to failures, known also as run-to-failure maintenance wouldn’t prove to be a wise approach.

The Evolution of Preventive maintenance

The act of Preventive Maintenance is nothing new to industries, though the term may seem so superficially. In fact, Herbert William Heinrich who first advocated the theory of Accident Triangle or Bird’s triangle as early as 1931 established a relationship between severe accidents, trivial accidents and just misses and proposes that if the count of trivial accidents is minimized then there will be a corresponding decline in the number of severe accidents.

The theory was updated and enlarged upon by other writers. It is notable that Herbert worked as an assistant superintendent for an insurance company and pursued a detailed study of more than 75,000 accident reports from the office files, on hand, as well as records held by individual industry sites before putting forth the theory.

The theory is no rocket science and hence can be easily perceived by our senses but when put to use the theory yields great benefits. Prevention is always better than cure, isn’t it?


Types of preventive maintenance

Preventive maintenance can be scheduled, in advance, based on time, usage or a meter reading. Alerts can be made to trigger based on the above criteria. Let’s illustrate through an example for each criteria.

Time-based preventive maintenance

A classic example of this preventive maintenance is a routine inspection on an air conditioning unit. Running a split A.C atleast once in a month and performing routine service atleast once a year is vital(even when the unit is used very infrequently)to ensure smooth running of various components inside.

Usage-based preventive maintenance

It depends on the production cycles and manuals or instruction guide of the equipment manufacturer. It may be specified as hours, distance indicated by odometers. A well-known example of this trigger is a company car which whose engine air filter is recommended to be replaced for every 20,000 kms of run.

Preventive maintenance is best recommended in the following cases:

  •  The health of the asset has a substantial impact on productivity.
  •  Assets whose probability of failure is closely related to the hours of operation.
  •  Assets whose probability of failure exponentially increases with the passage of time though it is not frequently used in production cycles.

When preventative maintenance will not be an advisable option?

PM will not be an advisable option to go for where random failures of assets do not have a measurable impact on overall production. When the use of a similar asset can replace the usage of the failed asset or when employees can go ahead with their work even in the absence of an asset for few days. Let’s cite the example of a USB mouse intended to be used along with a laptop. A system or hardware administrator can attend to these failures conveniently after few days. A pre-planned strategy, on hand, to replace or repair an asset as swift as possible upon failure in such a case is quite unnecessary. The same can be applied to cases where the procurement of asset is within reach and doesn’t involve formalities.

Where does a CMMS enter the scene?

Conventional methods of planning and implementing preventive maintenance make for a set of daunting and complicated tasks. Several formalities may be associated with which are difficult to be exercised by a common employee in the organization. Business leaders working in the capacities of C.E.O, Maintenance or Infrastructure Managers are always very well aware of the pain points and delays involved in the traditional processes. Paper work or storing the list of preventive maintenance tasks in an excel sheet of a computer manually is an old fashion now. If you’re dealing with many pieces of critical equipment it is strongly recommended to switch over to the usage of CMMS.

A condition based monitoring can be scheduled via CMMS with reminders & escalations at varied time intervals for the purpose of alerting service technicians and get business managers to know the violations in Service Level Agreement. The SLAs can be defined on the basis of location of customers, tasks etc. Such CMMS provide valuable insights on the Key Performance Indicators of service technician and failure pattern of assets. Appropriate actions(incentives, warnings, training) can be initiated based on these valuable data.

It is possible to quantify the improvement in productivity using a feature rich CMMS. Unplanned maintenance is known to cost three to nine times more than planned preventive maintenance(PPM). Equipments can be subjected to maintenance to align with production downtime. CMMS also promotes safety at work site as a factory maintenance software by ensuring the normal behaviour of the asset. It also offers the facility owners the immunity from law suites.

A CMMS well positioned in the market should be modernized with cutting edge technologies such as GEO location tracking, QR & Bar code scanning to align with Industrial revolution 4.0 standard which emphasizes that all information on assets, facilities be digitized on a holistic basis. Depending on the user who scans the QR code(Admin/Service Engineer/Customer) the functionality would vary. A business leader will get the entire history of an asset by just a mobile scan and need not rely on others. By making it mandatory for service engineers to scan the code on the asset, the engineer attends to, Admin has a solid evidence on the physical visit of the technician to the premises.

To conclude, Cutting across industry verticals, a proactive and predictive approach is preferred by preventive maintenance managers these days owing to the following benefits it offers:

  •  Eliminates higher costs associated with reactive maintenance.
  • Extends life expectancy & performance of assets
  • Minimizes production errors
  •  Greatly reduces physical injuries at work site.
  •  Reduces equipment downtime
  •  Saves from running into overtime Labor Costs

Innomaint, a cloud CMMS well positioned in the maintenance management software market, provides a calendar whereby Admin can readily access and have a glance at the preventive maintenance schedules planned for current month and in the months to come.


To Automate Your Preventive Maintenance Process

Try Innomaint Equipment Maintenance
Management System for Free

3 Major advantages of automation in preventive maintenance

3 Major advantages of automation in preventive maintenance

Preventive Maintenance

3 Major Advantages of Automation in Preventive Maintenance

As an entrepreneur or a person in top management, you may wonder why preventive maintenance is necessary or important. There is a common saying in English “prevention is better than cure”. It is better to prevent problems than to handle it. There will be a lot of concerns in your mind regarding automation and preventive maintenance. With today’s advancement in technology, things are possible.

Is automation costly

No! Not at all! Automation is not at all costly, you need not pay the entire software development charges, whereas you can pay only the subscription charges. It is as easy like recharge your Mobile bill.

Why should I go for automation

Automation is important for the speedy and accurate process. Human error can be avoided and it plays a major role in productivity and enhances profit.

My process is secured

With a cloud-based Management system, your process and other details are secured. There is atmost Security in preventative Maintenance software.

It is tedious to implement

With advanced technology, within a span of hours automation will be done. It is not an old tedious process where it will take several days.

There are a lot of advantages in preventive maintenance where your industry can be equipped well. Let us discuss three major advantages in preventive maintenance.

1. Reduction of higher maintenance cost

It enables organizations to plan an effective and efficient way of handling tasks. It increases on-time work completion rate, thereby the cost spends on failures is minimized. Efficiency and on-time delivery of products will improve profitability. Proactive and preventive maintenance has proven to lower costs by catching small service issues before they blossom into a giant repair headache. Equipment that is serviced regularly does not have to be “turned over” as frequently. This lowers your equipment failure can have catastrophic consequences. Properly maintaining your equipment will improve operator safety, as well as those that work around your equipment.

2. Asset Management

The equipments are being regularly checked, they are at less risk to break down without notice, therefore creating a safer working environment for employees. Since it follows a preventive maintenance schedule, you are able to keep to a budget while maintaining your equipment. Also, you will be able to keep track of all your equipment and pinpoint times when you will need to replace your equipment/asset. When equipment is being checked and maintain, it will be kept in its best shape, therefore extending its lifetime.

To automate your asset/equipment maintenance use Innomaint CMMS to import all your existing asset details, maintenance records and schedules from CSV or Excel to easily migrate from manual maintenance process to computerized maintenance management system.

Define the asset details and store in one place to improve efficiency, uptime, and safety by providing Engineers/Operators quick access to asset specifications, manuals, and other key product information. Maintain manufacturer related information, like equipment specifications, serial numbers, spare parts, insurance, warranty, preventive maintenance schedules that include PTW, LOTO, PPE, Safety checks, Inspection, Monitoring, Calibration with customizing workflow and approval process.

Asset details can be viewed from mobile application of maintenance supervisor, machine owner, equipment users and service engineers

3. Increased productivity

Better work planning and scheduling maximize efficiency. Productivity increases to 10% to 20% using Innomaint preventive maintenance software. Productivity enhances in various ways.

  • Schedule configuration Management – Approval, inspection, and calibration can be handled in a scheduled way. It is customized and systematic workflow management.
  • It is mainly helpful in breakdown management, spares management and works order management.
  • Reminder, SLA, Escalation – It will ensure that the task will be executed in the right time in the right way. It will remind the respective person to do the job at the right time. In case if the job is not done or if it delays it will be escalated to the next level authority.

Thus preventive maintenance will result in

  • Doing the right work
  • Doing the work right
  • Focusing on continuous improvement
  • Creating an environment for success
  • Thinking holistically

To Automate Your Preventive Maintenance Process

Try Innomaint Equipment Maintenance
Management System for Free

How Innomaint Cloud CMMS Can Help to Outperform Your Existing Manual Tracking of Preventive Maintenance

How Innomaint Cloud CMMS Can Help to Outperform Your Existing Manual Tracking of Preventive Maintenance

Preventive Maintenance

How Innomaint Cloud CMMS Can Help to Outperform Your Existing Manual Tracking of Preventive Maintenance

Still using spreadsheets to stay on top of preventive maintenance, work orders, your equipment and spare parts. Guess what? You’re not alone.

Based on our analysis around 45% of the industries are still using manual methods to track preventive maintenance and work order manual methods such us excel sheets or even paper based manual maintenance methods.

Our analytics result shows 75% of the people are searching for a Cloud CMMS system to simplify and automate their current maintenance process and 90% of the decision makers are researching on Cloud CMMS to increase efficiency, tracking and managing work orders, preventive maintenance effectively.

Sounds familiar ?

Here are some facts to enlighten you how Innomaint can outperform spreadsheets for tracking preventive maintenance, work orders, and more.

Cloud CMMS software outperforms spreadsheets or any other manual process by;
  • Automating and improving preventive maintenance
  • Simplifying tracking of work orders and repair history
  • Automating email alerts, and reminders
  • Improving responsiveness for tenants and customers
  • Faster service using mobile application and instant notifications

To Automate Your Preventive Maintenance Process

Try Innomaint Equipment Maintenance
Management System for Free

Make your Preventive Maintenance Process Automate and Effective

Make your Preventive Maintenance Process Automate and Effective

Preventive Maintenance

Make your Preventive Maintenance Process Automate and Effective

The rapid evolution of technology has triggered the need of having control over it at my fingertips. The easier, the better, anything to make my day to day tasks more convenient. A vast majority of us, if not all of us would agree. With each new generation becoming smarter and more tech savvy by the day if I don’t adapt, I might just get left behind. This, as we know, holds true for all of us.

Little less than a decade ago, when we would have imagined to have an application on our phone that let us do pretty much anything that will make our lives easier, I would find myself thinking why we do not have a feature that tell us how to reach a destination without asking anyone, today I have google maps which makes my travel easier. Nowadays technology and computerized systems have become an essential commodity that we use to perform countless tasks, all at the fingertips, in a faster and efficient manner.

What if we try to apply this concept on a much larger scale, let’s say, Industrial machinery?

Know Your Equipment

With a quick glance we see that industrial machinery can be classified into: Critical, Semi-critical and low critical equipment, with critical and semi critical equipments requiring a well-defined, on time preventive maintenance for extended durability and reduced down time.

In every organization it is key to identify these equipments, as they directly relate to fulfilling the business objectives as well as safety and environmental compliance.

We can see these systems in effect, like electrical substations, where failure of proper maintenance might lead to catastrophic disasters and causes impact in operational expenses. Here is where Computerized Maintenance Management System (Cloud CMMS) comes in to prevent that happen.

Why Cloud CMMS?

We all know how meticulous to manage the maintenance using manual systems and causes high probability of human error and data loss. Now that we have the technology to have this process automated and have an increased Mean Time Between Failures (MTBF) which reduces the downtimes and operational expenditures. Cloud CMMS will make the collaboration and inter-department communication easier and faster, thus helping the organization to provide faster service. To know more about Cloud CMMS please read on 8 Major Benefits of Cloud CMMS here.

“Better defined preventive maintenance will often result efficient utilization of resources and reduced equipment downtime”

What if you have an application that lets you to collaborate and keep track of all the different department’s activities that necessitate preventive maintenance of each machine and have complete control would be just perfect, wouldn’t it? Innomaint helps you do exactly that and more.

Above is a sample of preventive maintenance in an industry, explains how a typical preventive maintenance is done. Automated workflow process will increase the faster service using mobile or web application. Innomaint is flexible to allocate multiple team members working for a preventive maintenance for multiple PM Task Type like Inspection (check list), Calibration, Monitoring, Risk assessment, Approval Process with automated sequential or parallel workflow.

How happy you will be if you are able to manage the same manual process that you currently use to a computerized application that will help you to increase the efficiency of your equipment and keep track of the all the activities in digitalized format for future reference.

Innomaint provides you to set up a well-defined and simple Service Level Agreement (SLA) for each task with timely reminders and escalations that gives you complete control of your operations which automatically increases your resource efficiency and utilization.

Innomaint will make your maintenance process effectively and easily. I’m almost certain that this application will help you to manage your maintenance effortlessly and will increase your equipment life time and reduce your machine down time. It will be worth for you subscribe free trial and experience how it works you!

To Automate Your Preventive Maintenance Process

Try Innomaint Equipment Maintenance
Management System for Free

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